Open MedScience Limited is committed to protecting personal data and maintaining high standards of privacy and information security. We are registered with the UK Information Commissioner’s Office (ICO) as a data controller and process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and related data protection legislation.
This page explains our registration status, responsibilities, and data protection approach.
ICO Registration Details
Organisation Name: Open MedScience Limited
ICO Registration Number: ZB903596
Registration Status: Data Controller
Registration with the ICO confirms that Open MedScience Limited is authorised to process personal data for legitimate business and operational purposes, in compliance with UK data protection requirements. Our registration reflects our obligation to handle personal information responsibly, transparently, and securely.
Our Role as a Data Controller
As a data controller, Open MedScience Limited determines how and why personal data is processed. This includes ensuring that data collection and use are lawful, proportionate, and limited to clearly defined purposes.
We are responsible for implementing appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration, or disclosure. These measures are regularly reviewed and updated to reflect changes in technology, regulatory guidance, and operational requirements.
Principles of Data Protection
Open MedScience Limited follows the core principles set out in UK GDPR. Personal data processed by the platform is handled in a manner that ensures it is:
- Processed lawfully, fairly, and transparently
- Collected for specified, explicit, and legitimate purposes
- Limited to what is necessary for the intended purpose
- Accurate and kept up to date where appropriate
- Stored securely and protected against unauthorised access
- Retained only for as long as required
These principles guide all data processing activities carried out by Open MedScience Limited.
Types of Personal Data We May Process
Depending on how users interact with the platform, Open MedScience Limited may process limited personal information, including:
- Names and email addresses provided through contact forms or newsletter subscriptions
- Communication records relating to enquiries or support requests
- Technical data such as IP addresses, browser information, and usage statistics for website performance and security purposes
- Account-related information where platform services require registration
We do not collect unnecessary personal data and avoid processing special category data unless there is a clear legal basis and appropriate safeguards are in place.
Purposes of Data Processing
Personal data is processed for specific operational and service-related purposes, including:
- Responding to enquiries and providing user support
- Managing newsletter subscriptions and communications
- Improving website performance and user experience
- Supporting platform services such as OpenMedAI
- Maintaining website security and preventing misuse
- Meeting legal and regulatory obligations
Full information about lawful processing bases, data retention periods, and third-party service providers is provided in our Privacy Policy.
Data Security Measures
Open MedScience Limited applies appropriate security controls to protect personal information. These measures include:
- Secure server infrastructure and hosting environments
- Restricted access to personal data on a need-to-know basis
- Regular software updates and security monitoring
- Use of encryption and secure data transmission methods where applicable
We continuously review our security practices to reduce risk and maintain the integrity of the information we store.
Individual Rights Under UK GDPR
Individuals whose data is processed by Open MedScience Limited have legal rights under UK GDPR. These include the right to:
- Request access to personal data
- Request correction of inaccurate or incomplete information
- Request erasure of personal data where legally applicable
- Restrict or object to certain processing activities
- Request portability of personal data
- Withdraw consent where processing is based on consent
Requests relating to these rights are handled promptly and in accordance with statutory response timeframes.
Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected or to meet legal and operational requirements. Retention periods vary depending on the type of data and regulatory obligations. When data is no longer required, it is securely deleted or anonymised.
Contact Information for Data Protection Enquiries
If you have questions about data protection, wish to exercise your rights, or require further information regarding our ICO registration, you may contact:
Open MedScience Limited
Email: editorial[@]openmedscience.com
We aim to respond clearly and promptly to all legitimate data protection enquiries.
Complaints and Regulatory Oversight
If you believe that your personal data has not been handled in line with UK data protection law, you have the right to raise a concern with the UK Information Commissioner’s Office. Information on how to submit a complaint is available through the ICO’s official channels.
We encourage users to contact Open MedScience Limited first so that any concerns can be addressed directly and efficiently.
Policy Updates
This Data Protection and ICO Registration page may be updated periodically to reflect regulatory changes, operational developments, or improvements in data protection practices. The most current version will always be available on the Open MedScience website.
Disclaimer
The information provided on this page is for general informational purposes only and does not constitute legal advice. While Open MedScience Limited takes reasonable steps to ensure the accuracy and currency of the information presented, data protection requirements and regulatory guidance may change over time. For full details on how personal data is processed, users should refer to the Open MedScience Privacy Policy or seek independent legal advice where appropriate.